Identity hierarchy
PassThe signature identifies a person and supplies professional context.
All tools
WRITING TOOL / 04Accessible email
Accessible email
signature builder
Build a restrained signature that survives real email clients. Copy rich formatting, clean inline HTML, and a matching plain-text version.
- Inline styles
- Plain-text fallback
- No tracking images
Build the identity
CONTACT DETAILS
Everything stays local. The generated signature contains no trackers.
Signature preview
This is a directional rendering. Always paste into your real signature editor and send tests from the clients your team uses.
READY TO USE
Copy the format your client needs.
88/100
SIGNATURE AUDIT
Strong, with a few checks
Compatibility and accessibility checks for the information and styling you selected.
Text contrast
PassThe accent has a 5.5:1 contrast ratio against white.
Link safety
PassLinks are restricted to mailto, tel, and ordinary HTTPS destinations; invalid values remain unlinked text.
Image and tracking exposure
PassThe signature uses real text and contains no remote images, tracking pixels, or base64 attachments.
Information density
ReviewConsider removing a channel or shortening the disclaimer before it repeats through long threads.
Plain-text fallback
PassA matching text-only version is generated from the same contact information.
Generated inline HTML
<div style="margin:0 0 14px;color:#37463f;font-family:Arial,Helvetica,sans-serif;font-size:14px;line-height:1.5">Best,</div><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;margin:0">
<tr>
<td style="padding:0 15px 0 0;vertical-align:top">
<div style="min-width:42px;padding:14px 8px;background:#007575;color:#ffffff;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:700;line-height:1;text-align:center">MO</div>
</td>
<td style="padding:0;vertical-align:top">
<div style="margin:0;color:#17382d;font-family:Arial,Helvetica,sans-serif;font-size:16px;font-weight:700;line-height:1.25">Maya Ortiz</div>
<div style="margin:4px 0 0;color:#52645c;font-family:Arial,Helvetica,sans-serif;font-size:13px;line-height:1.4">Head of Customer Success · Northstar</div>
<div style="margin:9px 0 0;color:#52645c;font-family:Arial,Helvetica,sans-serif;font-size:12px;line-height:1.65"><a href="mailto:[email protected]" style="color:#007575;text-decoration:underline;text-underline-offset:2px">[email protected]</a> <span style="color:#a3afa9">·</span> <a href="tel:+12125550142" style="color:#007575;text-decoration:underline;text-underline-offset:2px">+1 212 555 0142</a> <span style="color:#a3afa9">·</span> <a href="https://northstar.com/" style="color:#007575;text-decoration:underline;text-underline-offset:2px">northstar.com</a></div>
<div style="margin:2px 0 0;color:#6b7c74;font-family:Arial,Helvetica,sans-serif;font-size:12px;line-height:1.65">New York, NY <span style="color:#a3afa9">·</span> <a href="https://linkedin.com/in/maya-ortiz" style="color:#007575;text-decoration:underline;text-underline-offset:2px">LinkedIn</a></div>
</td>
</tr>
</table>DESIGN FOR THE HOSTILE CANVAS
A signature is identity, not a miniature landing page.
Email clients rewrite markup, remove CSS, block images, change colors, and quote signatures through long reply threads. A durable signature uses a shallow presentation table, inline styles, system fonts, real text, and ordinary links. It keeps the hierarchy understandable when styling disappears.
Include what helps a recipient identify you, understand your role, and continue the conversation. Everything else must earn the space it adds.
ACCESSIBILITY CHECKS
Make the information work without color or decoration.
Names and contact details remain selectable text. Links use recognizable labels instead of raw tracking URLs. The HTML table is marked as presentational, the reading order stays logical, and the plain-text version carries the same contact information.
Meaningful links
Email, phone, website, and LinkedIn links describe their destination.
Readable contrast
Accent-colored text should meet at least 4.5:1 against white at this size.
Real text
Identity and contact details do not disappear when remote images are blocked.
WHY THIS BUILDER IS TEXT-FIRST
Remote images add more than decoration.
Logos and headshots may be blocked, enlarged, compressed, proxied, or stripped in replies. Every remote image also creates a request when it loads, which can expose information and behaves like tracking even when measurement was not the intent. Embedded base64 images are poorly supported and can bloat every message in a long thread.
Text + initialsReadable when images and CSS are removedDurable
Hosted headshotMay be blocked and adds a remote requestReview
Base64 logoLarge, inconsistently supported, and repeated in threadsAvoid
COMMON QUESTIONS
Before you install it.
Why does the HTML use a table?+
A single shallow table remains one of the most predictable ways to keep a small two-column signature aligned across email clients. It is marked role=presentation so assistive technology does not treat it as data, and the stacked layout avoids the table entirely.
Will the signature look identical everywhere?+
No. Email clients can rewrite markup, adjust colors, change link styling, and block content. The goal is graceful variation: the signature should remain readable and useful even when it is not pixel-identical.
Should every email include a legal disclaimer?+
Only when your organization or qualified counsel requires one. Long generic disclaimers add noise to every reply and do not automatically create confidentiality or legal protection. This is operational guidance, not legal advice.
Can I add social links?+
Include only channels that help the recipient continue the professional relationship. This builder supports one labeled LinkedIn link and avoids rows of image icons that can disappear or become unlabeled links.
How do I install the signature?+
Use Copy rich signature and paste it into your client's signature settings. If that client only accepts source markup, copy the HTML. Then send real messages to external Gmail, Apple Mail, and Outlook accounts and check desktop, mobile, replies, forwards, and dark mode.
KEEP IDENTITY CONNECTED
Send from a workspace built for email.
Create campaigns, lifecycle journeys, and product messages with one recognizable customer context.
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